Important Dates for Workshop Submissions
March 15 Proposal deadline for Workshops - EXTENDED TO APRIL 20TH
June 1 Deadline for making changes to accepted workshop proposals
June 11 Deadline for all accepted workshop presenters to be registered and paid in full
June 11 Deadline for all workshop presenters to have hotel reservation
Information About Workshop Submissions
- Each ASHS Professional Interest (formerly called Working) Group is allowed (not required) to submit one (1), one & one-half-hour workshop proposal for presentation at the
Annual Conference. Twenty-five workshops will be approved by the ASHS Board of Directors for presentation during the conference. Notification of acceptance will be completed by May 10th. For those groups that are selected to present their proposed workshops, the Group Business meeting will be incorporated at the end of the workshop. The time allocated to the workshop will be 1.5 hours with an additional 30 minutes at the end for business meeting.
Workshop proposals may be developed by one or more ASHS Groups or Committees. Individuals or special interest groups shall work through an established Group or Committee if they wish to develop or suggest a workshop. However, only one working group can be designated as the workshop proposal sponsor.
Proposals are to be submitted by a designated workshop coordinator. The coordinator will be the main contact for the Headquarters staff on workshop related matters (including the workshop acceptance notification). The coordinator designates the workshop moderator and speakers and is responsible for all submissions related to abstracts of individual presentations.
A workshop should emphasize participation, often with problem-solving or hands-on efforts. We encourage those submitting proposals to fully develop the ideas and plan the sessions. Developing a proposal completely will allow for the most thorough evaluation.
Abstracts are encouraged for workshop speakers but are not required. However, because only twenty-five workshops will be selected for presentation, it is encouraged to include abstracts and/or speaker topics, titles and a detailed description of the workshop. If you elect to include abstracts, it is the responsibility of the workshop coordinator to select and upload abstracts. If you choose to include an abstract (again, this is encouraged), do not submit it through the ASHS abstract submission site. All abstracts are to be submitted by the workshop coordinator. Note: There is NOT a $25.00 abstract submission charge for workshop abstracts. If you receive a prompt requesting payment while trying to submit a workshop abstract, you are in the wrong system.
All workshop speakers must be registered for the conference. ASHS members must register and pay in full the appropriate registration fees.
Invited non-member speakers* are limited to three per workshop. Their registration fee is waived for the entire conference. However, they still need to be registered in advance by the workshop coordinator. Please contact Negar Mahdavian to make arrangements for the registration of non-member invited speakers.
- Workshop proposals are due March 15, 2017 (EXTENDED TO APRIL 20TH). All speakers for accepted workshops must be confirmed by June 1, 2017 and be registered by June 11, 2017. No changes will be allowed to the workshop after June 1, 2017.
- If a Group chooses not to submit a workshop (again, it is not required that a Professional Interest Group submit a workshop proposal), the group officers will be contacted to see if a scheduled meeting is requested. Group business meetings for those groups not holding a workshop will be scheduled either from 7:00-8:00 AM or 6:00-7:00 PM during the ASHS Annual Conference so that it does not conflict with other sessions. Groups may also choose to not hold a face-to-face meeting and conduct their Group business via the ASHS Group Online Communities on the ASHS website throughout the year. If an answer is not received from the officers, the assumption will be made that business will be conducted face-to-face at the conference.
- Workshop manuscripts may be published in a subject-appropriate ASHS serial publication (HortScience, Journal of ASHS, HortTechnology)
as part of a proceedings pending acceptability (the manuscripts will
be peer-reviewed and must meet the same standards as any published
manuscript). Organizers of the workshop proceedings are invited to write
a brief introduction to the workshop (one published page maximum). The
workshop organizer is responsible for ensuring that all workshop
participants submit their manuscripts to the ASHS Online Peer Review
System within 6 months of the occurrence of the workshop. Publication
costs shall not be borne by the Society (i.e., the papers shall be
subject to publishing fees).
*Non-Member Invited Speakers
If at any time the person has been an ASHS Active Member within the last five calendar years (for the purposes of the 2017 Conference, if he or she was a member between 2012 and 2017), then the person is not eligible to receive complimentary registration as a non-member invited speaker to a workshop, colloquium, or symposium.
If you have questions in regard to submitting a workshop proposal, contact ASHS Headquarters at
email@example.com or call 703.836.4606.